Article 13: Nominations
13.1 Nominations
Timing: Shall be held at least 21 days before the AGM.
Quorum: Three quarter of the union members.
Spiritual Preparation: Members are advised to participate only after serious prayers and only seeking after God's will.
13.1.1 Qualifications
1
Refer to Article 8, section 8.1.
2
Members in the outgoing executive committee who are not in their final year of study shall be eligible for reappointment to the executive committee however a member shall not serve for more than one term in one department.
3
Members eligible should be active in the union and have a knowhow of the vision of the union.
13.1.2 Nomination Process
1
The union members shall be notified at least two weeks before the nomination exercise for prayer, fasting and meditation concerning the new executive committee officials.
2
Nominations shall entail full members of the union recommending in writing persons whom they have prayerfully felt should be in the next executive committee.
3
The nomination committee shall tally the votes to obtain members to form the next executive committee at most 5 days before the AGM.
4
The nomination committee shall make final appointments for each of the office in the executive committee.
5
The nomination committee shall present the names of the nominees to all full members of CU 14 days before AGM.
6
Objections to any of the nominees must be made in writing to the secretary of the nomination committee at most 18 hours before the approval of the nominee to all full members of the CU. Such objections can only be raised by full members of the CU and substitutions of the nominees shall be considered and made by nomination committee.
7
The appointed leaders shall only take office after the ratification by the AGM.
13.2 By-Nominations
i
In case of the circumstances of the provision in Article 4, subsection 10.4, if the office has an assistant or one appointed by executive committee, they shall occupy that office until the by-nominations are held or in the case where there is no assistant the executive committee shall appoint one of its members oversee the affairs of the office until by-nominations are held.
ii
The nomination committee which had facilitated the previous nomination process shall be re-empowered to oversee the by-nomination.
iii
In the absence of the nomination committee, if the office has an assistant or one appointed by the executive committee they shall occupy that office until the next nominations.
iv
By-nominations shall be held within 14 days of the occurrence as stated in the Article 10, sub-section 10.4.
13.3 Transition
Timeline: The transition period shall be at most 7 days before the AGM and at least 7 days after the AGM.
•
The transition process shall be monitored by the outgoing chairperson of the executive committee.
•
The induction of all incoming leaders on the constitution and all policy documents.
•
During the transition period, the outgoing chairperson shall handover to the incoming chairperson a dossier outlining decision made by the outgoing committee that ought to be implemented in the next spiritual year.